Sample RFP for Commercial Moving Services & Office Relocation Calculator
Quick Answer (Sample Commercial Moving RFP): A formal commercial moving services Request for Proposal (RFP) requires 5 core compliance pillars: (1) Detailed Scope of Work (SOW) by square footage and workstation count; (2) IT/Server Disconnect & Reconnect Protocols; (3) Certificate of Insurance (COI) with minimum $5,000,000 general aggregate and building indemnification; (4) FMCSA 49 CFR Part 375 interstate motor carrier registration (verifying USDOT/MC active authority); and (5) Fixed-Price vs. Guaranteed Not-to-Exceed (NTE) rate sheets covering freight elevator windows and overtime rules.
ReloFig covers the business side of moving across the full lifecycle — from the feasibility question (“should we move?”) through RFP vendor selection to post-move compliance and occupancy benchmarking. Transparent models, no lead-selling.
Use the Commercial Relocation Workspace — answer a few questions and we’ll route you to the right calculators, guides, and printables.
The commercial relocation lifecycle
A business move is rarely one project. These five phases map to the tools ReloFig provides at each stage.
Feasibility & business case
Decide whether to move at all — stay-vs-move ROI and the state incentives that change the math.
- Commercial Program Budget →Roll up the whole program to size the decision
- Relocation ROI & feasibility →Should we move? Build the business case
- State incentives →Tax credits, grants, abatements by state
Planning
Scope the project, select vendors, plan IT cutover, and disposition old assets.
- Moving-company RFP & vendor matrix →Pick carriers on more than price
- IT / AV migration runbook →Downtime, cutover, verification
- Asset disposition →Sell, donate, or recycle old assets
- Office move plan template →Project plan + RACI printable
- Mover RFP template →Scope-of-work printable
Execution
The physical move — office, equipment, facility, and people — with red-flag protection.
- Office Relocation →Per-sqft move model
- Equipment Rigging →Industrial ROM
- Employee Relocation →Lump-sum vs managed
- Facility Build-Out →New-site budget
- Move-day checklist →Coordination printable
Post-move & lease exit
Restore the old space, commission the new one, and re-register the business.
- New Facility Build-Out →Commissioning & restoration
- Business license & address change →Re-register by state
- Commercial budget worksheet →Track the program
Ongoing operations
Benchmark occupancy cost and model lease-renewal exposure.
- Occupancy cost benchmarking →Know your true cost per sq ft
Calculators
Office Relocation
Per-sqft office move model.
Open →Equipment Rigging ROM
Industrial equipment moves.
Open →Employee Relocation
Lump-sum vs managed.
Open →Facility Build-Out
New plant budget.
Open →Program Budget
Roll up the whole move.
Open →Commercial guides
Commercial printables
Require a certificate of insurance, verify carrier (not broker) authority, and get a detailed scope of work with separate crane/permit line items. Details.
Frequently Asked Questions
Where can I find a sample RFP for commercial moving services?
Download our free Sample Commercial Mover RFP Template or review our Moving-Company RFP & Vendor Selection Guide. A complete RFP includes explicit SOW, building Certificate of Insurance (COI) limits, IT cutover rules, and freight elevator scheduling.
How much does a commercial office move cost per square foot?
Standard office moves average $1.50 to $3.50 per usable sq ft, while complex spaces with high-density server rooms, industrial rigging, or union elevator requirements average $5.00 to $8.00+ per sq ft. Model your exact numbers with our Office Relocation Calculator.
How to use these models
Every commercial calculator runs entirely in your browser from the published benchmarks above — ReloFig collects no project data and never sells your information. Use the ROM ranges to build a defensible budget, then convert to a firm bid only after a site survey and written scope of work. Pair any move with our printable checklists.
Sources & authority
whrg.com, www.crowell.com, www.kpmg.com, www.calt.iastate.edu, www.congress.gov, www.irs.gov, finance.yahoo.com, jilaniplace.com, www.vectorinstallations.com, www.vectorinstallations.com, ocnjdaily.com, agmoving.com, lincolnmoving.com, www.dir.ca.gov, sam.gov, www.fmcsa.dot.gov, www.bls.gov, www.worldwideerc.org, www.atlasvanlines.com, www.cbre.com, www.irs.gov. Figures are model benchmarks, not quotes. ReloFig never sells your information.
